How to Create Special Schedules | Kit For Teams Help Center

We know every student’s schedule can look a little different. Whether it’s a daily session, every other Thursday, or an alternating A/B week rotation, Kit makes it easy to keep track of it all. Let’s look at some common scheduling setups and how you can create them in just a few clicks! 🌟

📌 1. One-Time Event

🧑‍🎓 Scenario: Jordan has a special one-time meeting with their therapist on Tuesday at 2:00 PM. This session won’t repeat, but you still want it to show up on your calendar.

Follow these steps to set it up in Kit.

Go to the Calendar page.
Click ➕ Add Event.
Toggle on Add Students to Session and select your student(s).
Enter your session details (such as the title, start/end time).
From the Does not repeat dropdown, leave the setting as Does not repeat.
Click Save Event.

✅ Done! Jordan’s one-time session is now scheduled in Kit.

📅 2. Students Seen Multiple Times a Week

👩‍🎓 Scenario: Amira attends speech therapy three times a week — Monday, Wednesday, and Friday at 9:00 AM. You want to make sure all three sessions show up in Kit so you can track them easily.

Follow these steps to set it up in Kit.

Head to the Calendar page.
Click ➕ Add Event.
Toggle on Add Students to Session and select your student(s).
Enter your session details (such as the title, start/end time).
Open the Does not repeat dropdown → select Custom.
Choose Repeat every 1 week and check the days you’ll see your student (ex. ✅ Mondays, ✅ Wednesdays, ✅ Fridays).
Click Save Event.

✨ Done! Amira now has her three weekly sessions locked in.

🔄 3. Students Seen Bi-Weekly

👦 Scenario: Diego has physical therapy every other Thursday at 10:00 AM. Instead of manually adding each appointment, you’d like Kit to repeat it automatically.

Follow these steps to set it up in Kit.

Go to the Calendar page.
Click ➕ Add Event.
Toggle on Add Students to Session and select your student(s).
Enter your session details.
From Does not repeat, select Custom.
Choose Repeat every 2 weeks and select the day you’ll see your student ( ex. ✅ Thursdays).
Click Save Event.

🎯 Now Diego’s bi-weekly PT sessions are ready to go!

🔀 4. Students Seen on Alternating Weeks (A/B Week Schedule)

👧 Scenario: Leilani attends occupational therapy on an A Week (Tuesday at 9:00 AM) and during a B Week (Thursday at 1:00 PM). Both schedules need to be tracked in Kit.

Follow these steps to set it up in Kit.

➡️ For the A Week session:

Go to the Calendar page.
Click ➕ Add Event.
Toggle on Add Students to Session and select your student(s)
Enter session details (e.g., “Leilani A Week Session – 9 AM”). NOTE: Be sure to select the date that your A week event will begin.
From Does not repeat, select Custom.
Choose Repeat every 2 weeks and select the day you’ll see your student (ex. ✅ Tuesdays).
Click Save Event.

➡️ For the B Week session:

Repeat steps 1–3.
Enter details (e.g., “Leilani B Week Session – 1 PM”). NOTE: Be sure to select the date that your B week event will begin.
From Does not repeat, select Custom.
Choose Repeat every 2 weeks and select the day you’ll see your student (ex. ✅ Thursdays).
Click Save Event.

🎉 Both A and B week sessions are now scheduled for Leilani

With Kit’s flexible scheduling options, you can build a variety of schedule types with ease. No matter how unique your student’s calendar looks, Kit helps keep everything organized and on track. 🚀

Questions? Email hello@kitforteams.com